Bookkeeping built for
the way real estate works.

We record each commission deposit individually and reconcile it against your brokerage statements. Because income varies month to month, we track quarterly estimated tax obligations based on what you've actually earned, not a rough estimate from the prior year.

Agents and investors are typically eligible for a wide range of deductions: mileage to and from showings, listing photography, staging costs, MLS dues, E&O insurance, and home-office use. We categorize these correctly throughout the year so your CPA has everything organized at tax time, not reconstructed from memory.

Gross commission, your broker's split, transaction fees, and franchise fees should each be recorded, not just the net deposit that hits your bank. Recording only the net understates both your income and your deductible expenses. We book each closing at gross and break out the splits so your books match your 1099 at year-end.

For Schedule E reporting, the IRS wants income and expenses broken out by property, not lumped together. We maintain a separate ledger for each unit so your Schedule E is accurate, your cash flow is visible by door, and your CPA doesn't have to untangle anything at year-end.

Yes. We maintain depreciation schedules for each property, track capital improvements separately (capitalized rather than expensed), and flag anything relevant for cost segregation studies. Your CPA receives a clean, ready-to-file asset register at year-end.

Repairs (fixing a leak, patching drywall) are deducted in full the year you pay for them. Improvements (a new roof, an HVAC replacement, a renovation) must be capitalized and depreciated over time. Misclassifying them is one of the most common and most expensive mistakes in rental books. We categorize each expense as it comes in, so nothing needs reclassifying at tax time.

Schedule C reports self-employment income and expenses. This is where most agent commission income lands if you operate as a sole proprietor or single-member LLC. Schedule E reports rental income and expenses, organized by property. Many real estate professionals need both. We keep your books organized to support whichever combination applies.

Because no employer withholds taxes from commission checks, the IRS expects you to pay estimates four times a year, and it penalizes underpayment. We calculate each quarter's payment from your actual year-to-date earnings, so a big closing quarter doesn't turn into a surprise bill in April.

Whether to form an LLC is a legal question for your attorney. But once entities exist, the bookkeeping has to respect them. Each LLC needs its own set of books and its own bank account, and money moving between you and the entity has to be recorded properly. We keep entity-level books clean so your liability protection isn't undermined by commingled funds.

Yes, and it matters, because a security deposit is not income when you receive it. It's a liability you may have to return. We record deposits in a dedicated liability account, track them per tenant, and only recognize income if part of a deposit is kept for damages or unpaid rent.

A 1031 exchange lets you defer capital gains tax by rolling the proceeds of one investment property into another. The bookkeeping has to capture the sale proceeds, the replacement property's basis, any boot received, and the strict 45-day and 180-day timelines. We keep that documentation organized from day one so your CPA and qualified intermediary have everything they need.

This falls under our Team / Multi-Entity plan. We keep books for each entity separately, maintain proper intercompany separation, and produce a consolidated view across the portfolio for investor reporting. The flat monthly fee is set based on the number of entities and properties involved.

Lenders typically ask for a current profit & loss statement, a balance sheet, rent rolls, and sometimes property-level cash flow. Because we keep per-property ledgers year-round, producing a lender package takes days, not weeks. That helps when you're trying to close on the next acquisition.

Yes. If a property manager collects your rent, we reconcile their monthly statements into your books — gross rents, management fees, maintenance charges, and owner draws, so your records reflect the full picture, not just the net deposit.

QuickBooks Online, configured with classes or locations per property so every transaction is tagged to a door. We're certified in Xero as well. If you're using a property-management platform like Buildium or AppFolio, we reconcile its reports into your accounting file.

We prepare your books to be tax-ready and deliver a year-end package (P&L, balance sheet, depreciation schedules, and per-property Schedule E detail) that your CPA can file from directly. If you don't have a CPA, we're happy to refer you to ones we trust who know real estate.

Yes, and it's actually how many of our real estate clients start. We'll scope the work on a 30-minute call, quote it separately from your ongoing monthly plan, and bring things current before the first close. Real estate catch-up work typically takes 2–6 weeks depending on how far back the work goes.

Very common. Many of our clients sell homes and hold rentals. We scope both sides on the discovery call and quote one combined flat fee that covers commission tracking and your per-property ledgers, so you're not paying for two separate engagements.